Privacy Policy

Information on the Collection of Personal Data

The operators of these websites take the protection of your personal data very seriously. Personal data are all data that can be related to you personally, such as name, address, email addresses, and user behavior (information referring to an identifiable natural person (Art. 4, No. 1 of the EU General Data Protection Regulation (GDPR)).

Responsible for the data processing on this website according to Art. 4, par. 7 GDPR as well as other data protection regulations:

Karlsruhe Institute of Technology
Kaiserstraße 12
76131 Karlsruhe
Germany
Phone: +49 721 608-0
Fax: +49 721 608-44290
E-Mail: info@kit.edu

The Karlsruhe Institute of Technology is a corporation governed by public law. It is represented by its president Prof. Dr.-Ing. Holger Hanselka.

Our Data Protection Commissioner can be contacted at datenschutzbeauftragter@kit.edu or by ordinary mail with “Die Datenschutzbeauftragte” (the data protection commissioner) being indicated on the envelope.

When you contact us by electronic mail or via a contact form, the data given by you (your email address and, if applicable, your name and your phone number) will be stored by us to answer your questions. The data arising in this connection will be erased as soon as storage will no longer be required or processing will be restricted, if legal obligations to retain the data exist.

We would like you to note that internet-based data transmission (e.g. when communicating by electronic mail) may have security gaps. Absolute protection of data against access by third parties may not be guaranteed.

Collection of Personal Data

When using the website for information purposes only, i.e. when you do not register or transmit other information, we will only collect the personal data that are transmitted by your browser to our server according to the settings made by you (server log files). For viewing our website, we collect the data required for this purpose and needed for ensuring stability and security according to Art. 6, par. 1, clause 1, (f) GDPR:

  • Anonymized IP address
  • Date and time of access
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the access (concrete site)
  • Status of access/HTTP status code
  • Data volume transmitted
  • Website from which an accessing system reaches our website
  • Browser

These data cannot be referred to certain persons. These data will not be combined with other data sources. We reserve the right to check these data later on, if concrete indications of unlawful use become known to us.

Contact via e-mail

If you contact us by e-mail, your contact details (e-mail address and, if necessary, name) will be saved for the purpose of answering. We do not share this information with third parties.

We delete this data after the storage for this purpose is no longer necessary. This is the case when it is no longer likely that an answer is desired.

The legal basis is Art. 6, par. 1, clause 1, (f) GDPR.

You have the opportunity to object to the processing of this data at any time. In this case, we delete the relevant data.

SSL Encryption

For reasons of security and for the protection of the transmission of confidential contents, such as inquiries sent to us as website operator, this website uses SSL encryption. In case of an encrypted connection, the address line of the browser changes from http:// to https:// and the lock symbol is indicated in your browser line. When SSL encryption is activated, third parties cannot read the data you transmit to us as a rule.

Your Rights

  1. As far as your personal data stored by us are concerned, you have the following rights:
    • Right of access
    • Right to rectification or erasure
    • Right to rectification or erasure
    • Right to object to data processing
    • Right to data portability
  2. In addition, you have the right to complain about the processing of your personal data by us with a supervisory authority.
  3. In the case of manifestly unfounded or excessive requests, we can charge a reasonable fee. Otherwise, information will be provided free of charge (Article 12, par. 5 GDPR).
  4. In the case of reasonable doubts concerning the identity of the natural person asserting the above rights, we may request the provision of additional information necessary to confirm the identity of the data subject (Article 12, par. 6 GDPR).


Cookies

In addition to the data mentioned above, cookies are stored on your personal computer when using our website. Cookies are small text files stored in your computer system by the browser used by you, through which we (the server of our website) obtain certain information. Cookies cannot execute any programs or transmit viruses to your computer. They serve to make internet offers more user-friendly, more effective, and quicker. It is distinguished between session cookies (transient cookies) and permanent (persistent) cookies.

Transient cookies are deleted automatically when you close the browser. They include in particular the session cookies. These store a so-called session ID, through which queries of your browser can be allocated to the joint session. They allow us to identify your computer when you return to our website. Session cookies are deleted when you log out or close the browser.

We use session cookies exclusively. We do not use any persistent cookies or flash cookies.

You can set your browser such that you will be informed about the setting of cookies and you can permit cookies in individual cases only, exclude the acceptance of cookies in certain cases or in general, and activate automatic deletion of cookies when closing your browser. When deactivating cookies, functionality of this website may be limited.

Matomo

To keep track of the usage of our website, we use the analytics platform Matomo. The software sets a cookie on your computer. We store the following data:

  • Anonymized IP-address (2 bytes are masked)
  • Content of the access (concrete site)
  • Website from which an accessing system reaches our website (Referrer)
  • Visited subpages
  • Dwell time
  • Visitation frequency

The software runs exclusively on the servers of our website. Your personal data will only be stored there. Your data will not be transferred to third parties.

The software automatically masks 2 bytes of your IP address. Therefore, it cannot give any conclusions about your person.

We process the data to analyze the behavior of our website visitors. Through the evaluation, we are able to improve our website and its user-friendliness steadily. The data will be deleted as soon as there is no longer any need for our recording purposes. The data will be automatically deleted no later than six months after collection. The legal basis for the processing of your data is Art. 6, par. 1, clause 1, (f) GDPR.